Book Borrowing and Returning Procedures

All sections of the Learning Resource Center are open shelf.

Preliminary Information

  1. Books at the SMU Learning Resource Center are classified into:
    Reserved Books/Textbooks
  2. General Collection which is further classified into:
  • Fiction
  • Non-fiction. Non-fiction books are shelved in their respective sections like Nursing Section, Information Technology Section, Accountancy Section, etc.

The same books are also classified into:

  • Overnight Use.These are books that are borrowed for one night or for weekend use, e.g. Reserved Books.
  • Home Use. These books may be borrowed for one (1) week subject to renewal if not in demand.  These may be fiction or non-fiction books.
  • Room Use. These are books that must be read inside the LRC and in the section where these are placed such as General and Specialized Reference Books.

 

Book Borrowing/Returning Procedures

No one should pass borrowed books to other students, borrow for another, nor study with another using the same book.

A.  Reserved Books

These are books assigned or designated by faculty members as suggested or required readings for the courses they teach.  These books are for circulation inside the ULRC and for overnight or weekend use.

  1. For circulation inside the library

Before borrowing a book, a student must have a valid ID and a Library Card (LC) with picture. He/She further performs the following:

  • consult the Online Public Access Catalog (OPAC) for the following information:

– Author
– Title
– Subject

  • The student requests the help of the Library Working Student (LWS) in-charge or the student looks for the book himself.
  • The student writes his name on the book card and gives it to the LWS in the section where the book was borrowed.
  • The student writes the class number and accession number of the book on his LC and gives it to the LWS in-charge.

For Overnight or Weekend Use

  • Steps No. 1-2 for circulation inside the ULRC are to be followed.
  • Before borrowing a book, a student must have a valid ID and Library Card.
  • The LWS indicates the due date using the Dater onn the Book Card, LC and Date Due Slip.
  • The LWS checks out the book in the Koha Integrated Library Management System.
  • The LWS brings to the Section Head the Book Card and Library Card for checking.
  • The LC and Book Card are filed in the circulation file.
  • When the book is due or overdue, it must be returned to the section where it was borrowed. Overdue fines will be paid near the office of the Librarian-in-charge of the General Collection at the First Floor of the Main Library.
  • the book is received by the LWS in-charge who will do the following:
    • stamp the date when the book is returned and affixes his name as receiver on the LC
    • checks in the book card in the Koha ILMS
    • stamp “Returned” above the borrower’s name on the book card
    • returns the LC to the student
  • the books is collated before shelving
  • the book is filed ready for circulation again

 

B. General Collection Books

These may be borrowed for one (1) week, subject to renewal if not in demand. A student may borrow a maximum of seven books in aggregate from the different sections of the ULRC.

  • Fiction and Non-Fiction Books. Fiction books are  issued for one (1) week, subject to renewal if not in demand. Steps in borrowing Books for Overnight or Weekend use are the same. Please follow steps in ii on page 6.

 

C. General Reference Books

These are books such as encyclopedias, dictionaries, yearbooks, geographical sources, manuals, handbooks, directories, bibliographies, biographical sources, etc. These books are for Room Use only.

    • Before borrowing a book, a student must have a valid ID and Library Card (LC).
    • The student may get the book directly from the shelf or may ask the assistance of the LWS in-charge.
    • The student fills up the Borrowers Register with the necessary information like.
      • Borrower’s name, year and section
      • Title of Reference Book/s, volume number if it is an encyclopedia
      • Date and Time borrowed
      • When the book is returned, it is collated before shelving.
      • The book is filed for circulation again.
    • No one should pass borrowed books to other students, borrow for another, nor study with another using the same book.
    • Return books personally.  Present your LC; have it properly stamped/marked with the date returned; the book card is withdrawn from the circulation file; stamped  “returned” and slipped into the  book’s pocket.

 

Loan Period & Borrowing Limits

  • Reserved books/textbooks are issued by the hour for daily circulation inside the ULRC from 8:00 A.M. – 4:00 P.M. during Mondays – Fridays and at 8:00 A.M. – 10:00 A.M. during Saturdays.  These books may also be issued for overnight/weekend use at 4:00 P.M. during weekdays and at 10:00 A.M. during Saturdays. They should be returned at or before 8:00 A.M. the following school day.  A reserved book which is  issued for circulation at 3:30 P.M. during weekdays/ or at 9:00 A.M. during Saturdays may not be issued for overnight use to the same person unless no previous request by another student  has been made.
  • If there is only one (1) or limited copies of a reserved book/textbook, it may not be issued for overnight use.
  • Home-Use Books (non-fiction or fiction) may be borrowed for one (1) week  subject to renewal if not in demand.  These may be borrowed and returned  anytime of the day when the books are due.

 

Limitation of Loans

Each undergraduate student may draw out seven (7) books at a time, two of which are  reserved books, 2 Fiction books,  and 3  non- Fiction books.

 

Photocopying of ULRC materials

The following schedule should be observed:

  • For Reserved books 8:00-4:00 P.M.
  • For Room Use Only 8:00 AM-6:00 P.M.
  • For Home Use Books (these can be brought out anytime and the needed information (but not the whole book) can be photocopied anytime.

NOTE:
a.)  Borrowers are not accompanied to the photocopying area but they are required to sign the book card and leave their ID in the Section where the book was borrowed.
b.) Borrowers are given 30 minutes only to have the book borrowed be photocopied. If the borrowed material is not returned within 30 minutes, it is considered overdue. The fine rate for reserved books will be applied.

Periodicals Section

  • Borrowing a bound periodical. Consult the Periodical Index, fill in a call slip and present the same to the Library Working Student at the charging desk. He will locate it in the stack room. Have the bound periodical be charged at the Library Working Student’s desk.
  • Borrowing a current periodical on display. Get a periodical from the display rack, bring it to the charging desk for registration, and return it to the same charging desk after use. Only one current issue can be borrowed or issued at a time.
  • Borrowing back issues of periodicals: Request back issues from the LWS in-charge, register them and return them to the same charging desk after use.
    Three periodicals may be borrowed at a time.
  • Returned periodicals are to be collated before they are re-issued.
    All materials in this section are for ROOM USE ONLY.

 

General Reference Section

  • All materials in this section (general and specialized reference books) are for ROOM USE ONLY.
  • All materials borrowed must be registered at the Library Working Student’s desk.